Sponsor Policies

Product Donations or In-Kind:

The donation of gift cards to be used for door prizes (reserved for cards valued at $25 or above) are appreciated. If gift card donations are valued over $600 then equivalent Sponsor benefits may be offered at the discretion of the conference organizers. Please indicate if you plan to donate gift cards on the online or enclosed registration form.

Sponsor Roundtable Discussions:

To give attendees time to talk with Sponsors “one-on-one,” the 2021 LIFE Conference will include a Sponsor Roundtable Discussion session. The following categories of Sponsors will be grouped together to provide attendees an opportunity to learn about the Sponsors’ services and products. Attendees will select their first choice of category at time of registration (allowing Conference Organizers the ability to share a list of attendees in advance with Sponsors) but will also be given the opportunity to attend as many of the Roundtable Discussions as they are interested in and time permits.

  • Assistive Technology Sponsors.

  • Education Sponsors.

  • Employment Sponsors.

  • Financial & Legal Sponsors.

  • Healthcare Sponsors.

  • Home & Community Based Services Sponsors.

  • Housing Sponsors.

  • Mental Health & Well-Being Sponsors.

  • Recreation Sponsors.

  • Transportation Sponsors.

Sponsor Table Map Listing:

To assist in drawing attendees to the Sponsor Roundtable Discussions and to the post conference day Sponsor Meet & Greets, the LIFE Conference will publish a virtual table map in which each organization is listed by name along with 3 bullet points that highlight the organization’s products or services, along with contact details for their organization, providing an ongoing resource to attendees. For Platinum, Gold, Silver, and Bronze Sponsors; the virtual table map will also include video links to Sponsor videos (produced and provided by Sponsors).

Sponsor Meet & Greets:

The Sponsor Meet & Greet time slots at the end of each conference day are an opportunity for your organization to plan its own Zoom meeting for attendees.  These meetings are the responsibility of the Sponsor to set up and will not be facilitated by the conference organizers.  If you plan to conduct your own Sponsor Meet & Greet(s), please indicate so when registering or notify conference organizers by July 31st and provide details including which days you will have a Sponsor Meet & Greet and the corresponding Zoom links, which will be shared with attendees in advance of the conference.

Conference Registration:

Conference organizers require that all Sponsors register for the conference online at www.lifeconferencede.org. Each individual Sponsor representative must be registered in advance to attend the conference.

Payment and Cancellation Policy:

  • Payment via check or IV is accepted.  Checks should be made payable to “State of Delaware” and mailed to LIFE Conference, c/o The Delaware Developmental Disabilities Council, 410 Federal Street, Ste. 2, Dover, DE  19901
  • Payment via credit card will be available for an additional fee of 3%.
  • All payments for sponsorships must be made no later than September 1, 2021.
  • Please note, to be eligible for Early Bird rate, payment must be received by July 31, 2021.
  • All cancellations must be received in writing to Lorraine Janusas at Eventful Connections. Cancellations received on or before August 1, 2021 will be refunded 50% of the registration fee. After August 16, 2021 no portion of the exhibitor fee will be refunded.

Substitutions:

No Substitutions can be made for products or services offered in  sponsorship packages. For example, ad space may not be substituted for additional representatives’ registration.

Liability:

The LIFE Conference acts only as an agent for all Sponsors. Sponsors and their representatives shall indemnify and hold harmless the LIFE Conference, the DDC, the conference contractor, and their representatives or employees from any cause whatsoever. The Sponsor, by completing this application, releases all such individuals and agencies from claims for such incidents.

Licensing:

The Sponsor shall be responsible for securing any necessary licenses or consents for any performance, displays, and uses of copyrighted works, uses of patented material, or the use of any name, likeness, signature, voice or other intellectual property owned by any third party.  The LIFE Conference acts only as an agent for all Sponsors. Sponsors and their representatives shall indemnify and hold harmless the LIFE Conference, the DDC, the conference contractor, and their representatives or employees from any cause whatsoever. The Sponsor, by completing this application, releases all such individuals and agencies from claims for such incidents.

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