Sponsor Policies

Gift Card Donations or In-Kind:

The donation of gift cards to be used for door prizes (reserved for cards valued at $25 or above) are appreciated. If gift card donations are valued over $600 then equivalent Sponsor benefits may be offered at the discretion of the conference organizers.  Please indicate if you plan to donate gift cards on the online registration form.

Sponsor Roundtable Discussions:

To give attendees time to talk “one on one” with you as Sponsors, the 2023 LIFE Conference will include a Sponsor Roundtable Discussion session on January 18^th at 12:45pm-1:30pm. All registered Sponsors are requested to participate in the Sponsor Roundtable Discussion category that best fits your organization’s services. The below categories of Sponsors will be grouped together to provide attendees an opportunity to learn about the Sponsors’ services and products.

Attendees will select their first choice of category at time of registration (allowing Conference Organizers the ability to share a list of attendees in advance with Sponsors) but will also be given the opportunity to attend as many of the Roundtable Discussions as they are interested in and time permits.

• Advocacy Organizations.

• Assistive Technology Organizations.

• Education Organizations.

• Employment Organizations.

• Healthcare Organizations.
  

• Home & Community Based Services Organizations.

• Legal & Financial Services Organizations.

• Mental Health & Well-Being Organizations.

Sponsor Table Map Listing:

To assist in drawing attendees to the Sponsor Roundtable Discussions the LIFE Conference will publish a virtual table map in which each organization is listed by name along with 3 bullet points that highlight the organization’s products or services, along with contact details for their organization, providing an ongoing resource to attendees. For Platinum, Gold, Silver and Bronze Sponsors, the virtual table map will also include video links to Sponsor videos (produced and provided by Sponsors.)

Conference Registration:

Conference organizers require that all Sponsors register for the conference online at www.lifeconferencede.org.  Each individual Sponsor representative must be registered in advance to attend the conference.

Payment and Cancellation Policy:

• Payment via check or IV is accepted. 
  • If paying via check,
    • Please send your check made payable to the State of Delaware and mail to:

LIFE Conference
c/o The Delaware Developmental Disabilities Council
410 Federal Street, Ste. 2,
Dover, DE  19901

• Payment via credit card will be available for an additional fee of 3%; please contact conference organizers if you wish to take advantage of this payment option.
• All payments for sponsorships must be made no later than December 31, 2022.
• Please note, to be eligible for Early Bird rate, payment must be received by December 15, 2022.
• All cancellations must be received in writing to Lorraine Janusas at Eventful Connections. Cancellations received on or before December 16, 2022, will be refunded 50% of the registration fee. After December 16, 2022, no portion of the registration fee will be refunded.

Substitutions:

No substitutions can be made for products or services offered in sponsorship packages. For example, ad space may not be substituted for additional representatives’ registration.

Liability:

The LIFE Conference acts only as an agent for all Sponsors. Sponsors and their representatives shall indemnify and hold harmless The LIFE Conference, the DDC, the conference contractor and their representatives or employees from any cause whatsoever. The Sponsor, by completing this application, releases all such individuals and agencies from claims for such incidents.

Licensing:

The Sponsor shall be responsible for securing any necessary licenses or consents for any performances, displays, and uses of copyrighted works, uses of patented material, or the use of any name, likeness, signature, voice or other intellectual property owned by any third party.